How to Change the Order, Invoice, Shipment, Credit Memo Increment ID and Prefix in Magento

Sometimes you will be required to change the default increment ID’s of orders, invoices, credit memos & shipments. To do this is surprisingly simple, yet cannot be done via the backend Admin area without an extension. Today I’ll show you how simple it is to change these numbers with some simple SQL queries to run on your database.

The table in question is eav_entity_store. Which has the last used increment id for each of the records we want to change. Knowing which is which is relatively easy to find out when you know where to look. In order to find out which is which you only need to take the entity_type_id and look at the records contained within eav_entity_type. From there you can spot which record corresponds  to the records within eav_entity_store.

Note: These queries were tested on Magento Community Edition v1.6.2.0. I fully expect the increment ID queries to work on v1.4.1 and above, but DO NOT set the increment prefix to NULL on anything less than v1.6.0. Backup your database before making any changes in case your copy of Magento reacts unexpectedly. 


Find the Current Increment IDs for All Stores

SELECT core_store_group.name AS group_name, core_website.name AS website_name, core_store.name AS store_name, core_store.store_id, increment_prefix, increment_last_id, entity_type_code FROM eav_entity_store INNER JOIN eav_entity_type ON eav_entity_type.entity_type_id = eav_entity_store.entity_type_id INNER JOIN core_store ON core_store.store_id = eav_entity_store.store_id INNER JOIN core_store_group ON core_store_group.group_id = core_store.group_id INNER JOIN core_website ON core_website.website_id = core_store.website_id WHERE eav_entity_store.store_id != 0 ORDER BY eav_entity_store.store_id;

This will display your current increment ID and prefix for all document types (quotes, orders, invoices, shipments, and credit memos). In addition it will show you the website group, website name, store name, and store ID for each type of increment ID to help you in updating a specific store among multiple stores.
When making changes keep in mind that the increment_prefix field type is varchar(20) and that the increment_last_id field type is varchar(50).

Order Increment ID and Prefix

Change your Order Increment ID on All Stores

UPDATE eav_entity_store INNER JOIN eav_entity_type ON eav_entity_type.entity_type_id = eav_entity_store.entity_type_id SET eav_entity_store.increment_last_id='XXXXXXXXXX' WHERE eav_entity_type.entity_type_code='order';

Replace the X‘s with your desired order number and run the query.

Change your Order Prefix on All Stores

UPDATE eav_entity_store INNER JOIN eav_entity_type ON eav_entity_type.entity_type_id = eav_entity_store.entity_type_id SET eav_entity_store.increment_prefix='X' WHERE eav_entity_type.entity_type_code='order';

Replace the X with your desired order prefix or remove the quotes and set X to NULL (no quotes) to disable the order prefix, then run the query.

Change your Order Increment ID on a Specific Store

UPDATE eav_entity_store INNER JOIN eav_entity_type ON eav_entity_type.entity_type_id = eav_entity_store.entity_type_id SET eav_entity_store.increment_last_id='XXXXXXXXXX' WHERE eav_entity_type.entity_type_code='order' AND eav_entity_store.store_id = 'Y';

Replace the X‘s with your desired order number, replace Y with the store ID of the store you want to modify, then run the query.

Change your Order Prefix on a Specific Store

UPDATE eav_entity_store INNER JOIN eav_entity_type ON eav_entity_type.entity_type_id = eav_entity_store.entity_type_id SET eav_entity_store.increment_prefix='X' WHERE eav_entity_type.entity_type_code='order' AND eav_entity_store.store_id = 'Y';

Replace the X with your desired order prefix or remove the quotes and set X to NULL (no quotes) to disable the order prefix, then replace Y with the store ID of the store you want to modify. Run the query.

Invoice Increment ID and Prefix

Change your Invoice Increment ID on All Stores

UPDATE eav_entity_store INNER JOIN eav_entity_type ON eav_entity_type.entity_type_id = eav_entity_store.entity_type_id SET eav_entity_store.increment_last_id='XXXXXXXXXX' WHERE eav_entity_type.entity_type_code='invoice';

Replace the X‘s with your desired invoice number and run the query.

Change your Invoice Prefix on All Stores

UPDATE eav_entity_store INNER JOIN eav_entity_type ON eav_entity_type.entity_type_id = eav_entity_store.entity_type_id SET eav_entity_store.increment_prefix='X' WHERE eav_entity_type.entity_type_code='invoice';

Replace the X with your desired invoice prefix or remove the quotes and set X to NULL (no quotes) to disable the order prefix, then run the query.

Change your Invoice Increment ID on a Specific Store

UPDATE eav_entity_store INNER JOIN eav_entity_type ON eav_entity_type.entity_type_id = eav_entity_store.entity_type_id SET eav_entity_store.increment_last_id='XXXXXXXXXX' WHERE eav_entity_type.entity_type_code='invoice' AND eav_entity_store.store_id = 'Y';

Replace the X‘s with your desired invoice number, replace Y with the store ID of the store you want to modify, then run the query.

Change your Invoice Prefix on a Specific Store

UPDATE eav_entity_store INNER JOIN eav_entity_type ON eav_entity_type.entity_type_id = eav_entity_store.entity_type_id SET eav_entity_store.increment_prefix='X' WHERE eav_entity_type.entity_type_code='invoice' AND eav_entity_store.store_id = 'Y';

Replace the X with your desired invoice prefix or remove the quotes and set X to NULL (no quotes) to disable the order prefix, then replace Y with the store ID of the store you want to modify. Run the query.

Shipment Increment ID and Prefix

Change your Shipment Increment ID on All Stores

UPDATE eav_entity_store INNER JOIN eav_entity_type ON eav_entity_type.entity_type_id = eav_entity_store.entity_type_id SET eav_entity_store.increment_last_id='XXXXXXXXXX' WHERE eav_entity_type.entity_type_code='shipment';

Replace the X‘s with your desired shipment number and run the query.

Change your Shipment Prefix on All Stores

UPDATE eav_entity_store INNER JOIN eav_entity_type ON eav_entity_type.entity_type_id = eav_entity_store.entity_type_id SET eav_entity_store.increment_prefix='X' WHERE eav_entity_type.entity_type_code='shipment';

Replace the X with your desired shipment prefix or remove the quotes and set X to NULL (no quotes) to disable the order prefix, then run the query.

Change your Order Increment ID on a Specific Store

UPDATE eav_entity_store INNER JOIN eav_entity_type ON eav_entity_type.entity_type_id = eav_entity_store.entity_type_id SET eav_entity_store.increment_last_id='XXXXXXXXXX' WHERE eav_entity_type.entity_type_code='shipment' AND eav_entity_store.store_id = 'Y';

Replace the X‘s with your desired shipment number, replace Y with the store ID of the store you want to modify, then run the query.

Change your Order Prefix on a Specific Store

UPDATE eav_entity_store INNER JOIN eav_entity_type ON eav_entity_type.entity_type_id = eav_entity_store.entity_type_id SET eav_entity_store.increment_prefix='X' WHERE eav_entity_type.entity_type_code='shipment' AND eav_entity_store.store_id = 'Y';

Replace the X with your desired shipment prefix or remove the quotes and set X to NULL (no quotes) to disable the order prefix, then replace Y with the store ID of the store you want to modify. Run the query.

Credit Memo Increment ID and Prefix

Change your Credit Memo Increment ID on All Stores

UPDATE eav_entity_store INNER JOIN eav_entity_type ON eav_entity_type.entity_type_id = eav_entity_store.entity_type_id SET eav_entity_store.increment_last_id='XXXXXXXXXX' WHERE eav_entity_type.entity_type_code='creditmemo';

Replace the X‘s with your desired credit memo number and run the query.

Change your Credit Memo Prefix on All Stores

UPDATE eav_entity_store INNER JOIN eav_entity_type ON eav_entity_type.entity_type_id = eav_entity_store.entity_type_id SET eav_entity_store.increment_prefix='X' WHERE eav_entity_type.entity_type_code='creditmemo';

Replace the X with your desired credit memo prefix or remove the quotes and set X to NULL (no quotes) to disable the order prefix, then run the query.

Change your Credit Memo Increment ID on a Specific Store

UPDATE eav_entity_store INNER JOIN eav_entity_type ON eav_entity_type.entity_type_id = eav_entity_store.entity_type_id SET eav_entity_store.increment_last_id='XXXXXXXXXX' WHERE eav_entity_type.entity_type_code='creditmemo' AND eav_entity_store.store_id = 'Y';

Replace the X‘s with your desired credit memo number, replace Y with the store ID of the store you want to modify, then run the query.

Change your Credit Memo Prefix on a Specific Store

UPDATE eav_entity_store INNER JOIN eav_entity_type ON eav_entity_type.entity_type_id = eav_entity_store.entity_type_id SET eav_entity_store.increment_prefix='X' WHERE eav_entity_type.entity_type_code='creditmemo' AND eav_entity_store.store_id = 'Y';

Replace the X with your desired credit memo prefix or remove the quotes and set X to NULL (no quotes) to disable the order prefix, then replace Y with the store ID of the store you want to modify. Run the query.

There you have it, it’s as easy as that! You can now easily update order numbers, invoice numbers etc with these simple SQL queries.

Let me know in the comments if this has helped you........... Enjoy........Happy coding :)....